Follow-up Automation

Stop losing deals to forgotten follow-ups

80% of sales deals die from inconsistent follow-up. Our AI-driven follow-up automation ensures every lead, quote and meeting gets the right after-care — personalized, at the right moment, with context from your CRM.

Book free call → View cases

Six sales flows we automate

Every flow is plug-and-play on your existing CRM.

New lead: instant response

Every form submission gets a personal reply within 2 minutes. Conversion is 9× higher than at 30+ minute response times.

Quote follow-up

3-day, 7-day and 14-day reminders on every open quote, with AI-tailored messaging based on how the lead responded.

Meeting confirmations

24h and 1h before every meeting: confirmation, calendar invite, Zoom link. No-show rate typically drops 40-60%.

Stalled-deal detection

AI monitors your pipeline and flags any deal with 10+ days of no activity. Automatic wake-up email or manager alert.

Referrals & reviews

After successful delivery: automatic referral request + review prompt at peak satisfaction moment.

Cold lead reactivation

Leads silent for 60+ days get a relevant trigger — new product launch, case study, or price update — to restart the conversation.

ROI Calculation

Example: sales team of 5 with €5,000 deal value

Before automation
  • 40 new leads/month
  • 18% follow-up rate
  • 7 quotes, 2 deals
  • €10,000 revenue
After automation
  • 40 new leads/month
  • 97% follow-up rate
  • 18 quotes, 5 deals
  • €25,000 revenue

Net impact: +€15,000 extra revenue per month, €180,000 per year. Payback: ~2 weeks.

Frequently asked questions

What is follow-up automation?

+
An AI-driven system that systematically follows up every lead, prospect and deal: nurturing after first contact, quote follow-up, meeting reminders, stalled-deal detection, and re-engagement of cold leads — so nothing falls through the cracks.

Why AI and not just templates?

+
Templates feel like spam. AI tailors each message based on prior conversation, company context and where the lead sits in the sales process. Result: 2-3x higher response rate and no "generic nurture" opt-outs.

Which sales scenarios do you automate?

+
First follow-up after web form, no-show rescue after meetings, quote follow-up 3-day-7-day-14-day, stalled-deal wake-up after 10 days silence, referrals request after successful delivery, and cold-lead reactivation after 60+ days silence.

What does follow-up automation cost?

+
Pilot from €1,500 (1 flow, 1-2 weeks). Full sales follow-up suite from €2,450 one-time + €249/month. Enterprise with multi-team pipeline and custom CRM integrations from €7,500.

Which CRM does it work with?

+
HubSpot, Pipedrive, Salesforce, Teamleader, Zoho, Close.io, Freshsales and any CRM with an API or Zapier connector. Also works directly in Outlook/Gmail via our AI Outlook Agent for teams without CRM.

Related services

Aftersales automation Customer reactivation AI Outlook Agent
Book free call →