Privacy & Cookie Policy

Last updated: January 25, 2026

1. General

Utomatic values the protection of personal data and handles its processing with care. This Privacy and Cookie Statement explains how Utomatic processes personal data and which cookies are used when visiting the website.

This statement applies to all visitors, users and business relations of Utomatic.

2. Data Controller

Utomatic
KvK-nummer: 99582252
E-mail: [email protected]

Utomatic is the data controller within the meaning of the General Data Protection Regulation (GDPR).

3. What personal data do we process?

Utomatic only processes personal data that you actively provide or that is automatically generated when using the website, including:

  • name and company details
  • email address and contact details
  • IP address
  • technical and functional data about website usage
  • correspondence and communication data

Utomatic does not process special or sensitive personal data unless legally required.

4. Purposes of processing

Personal data is processed for the following purposes:

  • providing and improving services
  • answering questions or requests
  • administrative and contractual processing
  • security and fraud prevention
  • compliance with legal obligations
  • analysis and optimization of the website

Data is not retained longer than necessary for the purpose for which it was collected, unless a legal retention obligation applies.

5. Legal bases

Utomatic processes personal data based on:

  • performance of a contract
  • legal obligations
  • legitimate interest (such as business operations, security and service improvement)
  • explicit consent, if legally required

6. Sharing personal data with third parties

Utomatic only provides personal data to third parties if:

  • this is necessary for the performance of a contract
  • this is legally required
  • there is a legitimate interest

Third parties process data only on behalf of Utomatic and based on data processing agreements. Utomatic is not responsible for the privacy policy of third parties.

7. Security

Utomatic takes appropriate technical and organizational measures to protect personal data against loss, misuse and unauthorized access. However, Utomatic cannot guarantee absolute security.

8. Liability

Utomatic accepts no liability for:

  • damage resulting from incorrect or incomplete data provision by users
  • damage due to unauthorized access to data outside its sphere of influence
  • acts or omissions of third parties
  • temporary or permanent unavailability of the website

9. Cookies

9.1 What are cookies?

Cookies are small text files that are placed on your device when you visit the website to make the website function correctly and efficiently.

9.2 Types of cookies

a. Strictly necessary cookies

These cookies are essential for the operation, security and stability of the website and are placed without consent.

b. Functional cookies

Functional cookies improve ease of use and remember settings or preferences.

c. Analytical cookies

Utomatic may use analytical cookies to analyze website usage. These cookies:

  • are anonymized as much as possible
  • are only used for internal analysis
  • are only placed after consent, unless fully privacy-friendly

d. Marketing and tracking cookies

Marketing and tracking cookies are only placed after explicit prior consent. Utomatic does not place these cookies without clear consent from the user.

10. Cookie consent and management

When you first visit the website, consent is requested via a cookie banner for cookies that are not strictly necessary. Consent can be changed or withdrawn at any time.

Refusing cookies may lead to reduced functionality of the website. Utomatic accepts no liability for this.

11. Deleting or blocking cookies

Users can delete or block cookies through their browser settings. Utomatic cannot guarantee that the website will function correctly when cookies are disabled.

12. Rights of data subjects

You have the right to:

  • access your personal data
  • have data corrected or deleted
  • object to processing
  • withdraw consent

Requests can be submitted via [email protected]. Utomatic reserves the right to refuse requests if legally permitted.

13. Changes

Utomatic reserves the right to unilaterally change this Privacy and Cookie Statement. The most current version is always available on the website.

14. Contact

For questions or comments about this statement, please contact:

[email protected]
Utomatic
KvK-nummer: 99582252