Our Services

AI Services for SMB: Voice Agents, Chatbots & RPA

From AI-generated content to complete process automation – we offer the complete toolkit to transform your business with artificial intelligence.

Pick the AI service with the highest ROI: voice agents, chatbots or RPA automation — including integrations with your CRM and calendar.

Follow-up automation

Automated follow-up via email/WhatsApp, booking, and smart routing to sales.

Ideal if leads and quotes go cold. We automate follow-up with smart timing, segmentation, and handoff to your team when intent is real.

Use Cases

  • Quote follow-up
  • Demo requests
  • No-show reminders
WhatsApp Email CRM

Aftersales automation

Automated onboarding, reviews/NPS and support triage – fewer tickets, stronger reputation.

Aftersales is where retention and reviews are won. We automate post-purchase follow-up so customers get helped faster and your team handles fewer repetitive questions.

Use Cases

  • Review flow
  • Onboarding sequence
  • Support routing
NPS Reviews Support

Customer reactivation

Win-back flows that segment and reactivate dormant customers.

We build win-back campaigns segmented by behavior and timing. Recover revenue from your existing customer base without spammy campaigns.

Use Cases

  • Dormant customers
  • Repeat purchases
  • Renewals
Win-back Segmentation Automations

AI Graphics & Design

Generate professional visuals in seconds. From product photos to marketing materials – AI makes design accessible and affordable. Think AI-generated product images, social media graphics, logos, ad creatives at scale, and consistent branding with AI style guides.

Our AI Graphics & Design service transforms how businesses create visual content. Instead of waiting weeks for a designer or spending thousands on photoshoots, we generate professional images within minutes. This is ideal for e-commerce businesses needing hundreds of product photos, marketing teams that need to pivot quickly with campaign visuals, and startups wanting a professional look without an enterprise budget.

Use Cases

  • E-commerce product photography at scale
  • Social media content calendars
  • A/B testing ad visuals
  • Brand asset libraries
Product Photos Social Media Logos Advertisements

AI Video Production

Produce professional videos without camera, studio, or editor. AI makes video production scalable – from explainer videos to personalized customer communication. Including AI presenters, natural voice-overs in 40+ languages, automatic subtitling, and multi-platform export.

Video is the most effective medium for marketing and communication, but traditional video production is expensive and time-consuming. Our AI Video Production service eliminates these barriers. We create professional videos with AI-generated presenters that look completely human, voice-overs indistinguishable from real ones, and automatic translations to 40+ languages. This means you create content once and deploy it globally.

Use Cases

  • Onboarding videos for new employees
  • Product demos and tutorials
  • Personalized sales outreach
  • Multilingual marketing campaigns
Explainers AI Avatars Voice-overs Subtitling

AI Voice Agent

A virtual receptionist that handles calls 24/7, qualifies leads, and schedules appointments. Natural voices in 40+ languages with real-time speech recognition. Direct CRM and calendar integration – never miss a call again.

Missed phone calls cost businesses an average of €1,200 per month in lost leads. Our AI Voice Agent solves this problem permanently. The agent answers every call, regardless of time, and conducts natural conversations indistinguishable from human ones. The AI understands context, asks follow-up questions, and can take immediate actions like scheduling appointments or looking up data in your CRM. After each call, you receive a detailed transcript and summary.

Use Cases

  • 24/7 inbound call handling
  • Lead qualification and scoring
  • Appointment scheduling
  • Customer service first-line support
Inbound Calls Lead Qualification Scheduling CRM Integration

Conversational Chatbot

Intelligent chatbot that understands, advises, and converts. Access to all your knowledge bases and product data. Works on your website, WhatsApp, and social media. Answers questions, gives product recommendations, and hands over to live support when needed.

Modern consumers expect instant answers, 24 hours a day. Our AI Chatbot delivers exactly that. Unlike traditional chatbots that only give pre-programmed responses, our AI understands the intent behind questions and generates relevant, accurate answers based on your knowledge base, product catalog, and FAQs. The chatbot continuously learns from interactions and gets smarter every day. Integration with WhatsApp, Facebook Messenger, and your website ensures a consistent experience on every channel.

Use Cases

  • Website customer service
  • WhatsApp business communication
  • E-commerce product advice
  • FAQ automation
24/7 Support WhatsApp Product Advice Multi-channel

Workflow Automation & RPA

Eliminate repetitive tasks and connect systems. From email handling to invoicing and data synchronization. 200+ native integrations with tools like HubSpot, Exact, Zendesk, Microsoft 365, and more. Includes document processing and full audit trails.

Your employees spend an average of 30% of their time on repetitive tasks that add no value. Our Workflow Automation & RPA service identifies these tasks and fully automates them. Think automatically processing incoming emails, synchronizing customer data between systems, generating invoices, or updating spreadsheets. We build robust workflows with error handling, retry mechanisms, and complete logging for compliance. The result: your team focuses on work that matters.

Use Cases

  • Email to CRM automation
  • Invoicing and accounting sync
  • Document processing and OCR
  • Cross-platform data synchronization
200+ Integrations Document Processing Email Automation Data Sync

AI Content Creation

Generate professional content at scale in your own tone of voice. SEO-optimized blog articles, product descriptions, social media posts, email campaigns, and website copy. Multilingual and consistent with your brand identity.

Content marketing is essential, but consistently producing quality content is time-consuming and expensive. Our AI Content Creation service solves this by generating content that sounds like your best copywriter wrote it. We train the AI on your existing content, brand guidelines, and tone of voice. The result is authentic content that ranks on Google, converts on social media, and resonates with your audience. From one blog post to thousands of product descriptions – scale is no problem.

Use Cases

  • SEO blog content strategy
  • E-commerce product descriptions
  • Email marketing campaigns
  • Social media content planning
SEO Blogs Product Descriptions Email Campaigns Multilingual

AI Data & Analytics

Let AI analyze your data and generate actionable insights. Predictive analytics for sales forecasting, customer behavior analysis, anomaly detection, and automated reporting. Custom dashboards providing real-time visibility into your KPIs.

Data is the new gold, but only if you do something with it. Our AI Data & Analytics service transforms raw data into strategic insights. We build predictive models that improve your sales forecasting, identify patterns in customer behavior you would otherwise miss, and detect anomalies before they become problems. Everything is presented in custom dashboards providing real-time visibility into the metrics that matter for your business.

Use Cases

  • Sales forecasting and pipeline analysis
  • Customer churn prediction
  • Inventory optimization
  • Marketing ROI attribution
Predictive Analytics Forecasting Reporting Dashboards

Custom AI Software

Have a unique challenge? We build custom AI solutions. From AI-powered web and mobile apps to custom integrations, machine learning models, and business intelligence systems. From prototype to production in weeks, not months.

Sometimes a standard solution does not fit. For those cases, we build Custom AI Software that does exactly what your business needs. Our approach is agile: we start with a working prototype within 2 weeks, iterate based on your feedback, and scale to production once the solution is proven. Whether it is a custom machine learning model, an AI-powered app, or a complex integration between systems – we have the expertise to build and maintain it.

Use Cases

  • Custom machine learning models
  • AI-powered web and mobile apps
  • Legacy system modernization
  • Complex system integrations
Custom Built API Integrations ML Models Web & Mobile Apps

Frequently Asked Questions

How long does it take to implement an AI solution?

A pilot is live within 1-2 weeks with a working proof-of-concept. Full production rollout with multiple flows and integrations takes 2-4 weeks depending on scope. You see your first result within 7 days.

Which AI solution fits my business best?

Pick a voice agent if phone is your biggest bottleneck (missed calls, long waits, after-hours). Pick a chatbot for website visitors, product questions and lead capture. Pick RPA if you have lots of repetitive admin work (emails, invoices, data transfer between systems). In the free intake we map which combination delivers the most ROI.

What is the difference between an AI voice agent and an AI chatbot?

A voice agent handles phone calls with natural Dutch speech: qualifying, scheduling, transferring. A chatbot works on your website or WhatsApp via text: answering questions, product advice, lead capture. Both use the same AI layer and knowledge base — only the channel differs. Many customers run them together for 24/7 omnichannel coverage.

Does AI automation work for small businesses (5-50 employees)?

Yes — SMB companies of 5-200 employees are our specialty. Our pilots start from €1,500 so small companies can test without big upfront investment. Customers with 8-12 employees typically save 15-25 hours per week on repetitive work within 30 days of go-live.

Do your AI solutions work with my existing systems?

Yes, integration is a core part of our service. We have 200+ native integrations (HubSpot, Pipedrive, Exact, Zendesk, Shopify, WooCommerce, Salesforce) and connect via API to virtually any system, including legacy software. CRM, calendar, email and accounting are standard.

What is included in the pilot scope?

One flow (voice, chat or RPA), basic integration with one system, setup, training on your data and a short optimization cycle. The pilot is €1,500-€3,000 one-time and is fully credited toward production rollout.

Is my data safe with your AI systems?

Yes. We are 100% GDPR-compliant, run on EU servers (no US data transfer), encrypt data at-rest and in-transit, and sign a Data Processing Agreement (DPA) with every customer. We do not train AI models on your business data — it stays your property.

What does an AI solution cost?

Pilot from €1,500-€3,000 one-time (credited on conversion). Production implementations from €2,450 one-time + €249/month for chatbots, €3,950 + €349/month for voice agents. Enterprise packages from €7,500 one-time + €499/month. No hidden costs, fixed pricing, 30-day money-back guarantee.

How does Utomatic differ from other AI agencies in the Netherlands?

Four things: (1) we go pilot-to-production in 2 weeks vs 3-6 months at large consultants, (2) fixed pricing with no scope-creep or quote-cycles, (3) SMB specialization rather than enterprise focus, and (4) 30-day money-back guarantee on all packages. We only take on projects with a clear ROI case.

Ready To Get Started?

Schedule a free consultation and discover which AI solutions best fit your business.

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