Our method

The Utomatic Method

Four phases: discovery, scope, build and maintenance. A clear monthly fee, agreed acceptance criteria and a timeline that fits your systems.

  1. Phase 1

    30 min, day 1

    ROI Scan

    Free

    A free 30-minute discovery call where we walk through your processes and identify the highest-impact use case. At the end you know: where is the AI potential, what is the business case, and is it worth starting.

    • Free, no obligation
    • Pain points + use case mapping
    • One-page ROI estimate
    • Go/no-go advice (honest)

  2. Phase 2

    14 days

    Pilot Sprint

    Agreed build included

    In 14 days we build a working prototype for one flow (voice, chat or RPA) with basic integration. You test it with real users and see immediately if the AI does what it should — before going to production.

    • 1 flow live within 14 days
    • Basic integration with 1 system (CRM/calendar/email)
    • Scope and monthly fee agreed in advance
    • Mid-sprint demo + final delivery

  3. Phase 3

    2-4 weeks

    Production Build

    No separate setup invoice

    The pilot prototype is expanded to production: multiple flows, full CRM/calendar/data integrations, custom branding, dashboards and alerting. Weekly demos, fixed price, 2-4 weeks delivery.

    • Multi-flow rollout (voice + chat + RPA)
    • Full system integrations
    • Custom branding + Dutch speech/copy
    • Dashboards, alerts and audit logs
    • Training for your team

  4. Phase 4

    Ongoing

    Operate

    From €399/month excl. VAT; 24 months

    After go-live we stay responsible. Hosting, monitoring, model updates, conversation analysis and monthly optimization. You get a monthly report and we optimize proactively — no ticket needed.

    • 24/7 hosting + monitoring on EU servers
    • Monthly model updates + prompt tuning
    • Month-over-month conversation reporting
    • Maintenance included throughout the subscription
    • Acceptance criteria agreed in advance
In summary

Why Our Approach Works

You know what we will build, how we will test it and the monthly fee before work starts.

€0 Separate setup fee
24 months Initial term
Managed Throughout your subscription
Custom Scope agreed in advance

Frequently Asked Questions

How quickly can you start my project?

After receiving your request, we respond within 24 hours. Upon agreement on the proposal, we can usually start with the kick-off within 2-3 business days.

What if I'm not satisfied with the result?

We agree functionality and acceptance criteria in advance and test the solution together. Acceptance and remediation are specified in your proposal. Existing agreements retain their own terms.

How much does an AI automation project cost?

Our dashboard subscriptions start at €399 (Start), €799 (Growth) and €1,499 (Business) per month excl. VAT. Build and maintenance included, without a separate setup fee. Initial term 24 months; then cancellable monthly. External licences and usage as agreed.

Can I continue with a larger project after the pilot?

Yes. Start with a defined process. Additional processes, integrations and modules are quoted in advance as an extension or suitable monthly plan. New development is not unlimited.

Ready To Get Started?

Schedule a free consultation and discover how we can make your project a reality.

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