Smart Invoice & Document Parser
Automatic extraction from invoices, contracts, and forms — plugged into Exact and HubSpot.
Anonymized project showcase. Metrics are project-specific measurements or controlled internal test results; results vary by organization.
The problem
The pain the client was dealing with before we started.
- Admin team processed 10,000+ invoices per month manually.
- Each invoice took 3-5 minutes — at 10k docs = 500+ hours per month.
- Typos caused mismatches and hours of corrections.
- Paper and PDF contracts were barely searchable.
What we built
Built around their exact workflow, not an off-the-shelf product.
- AI document parser with 98% accuracy on NL/EN invoices and contracts.
- Direct integration with Exact Online: data is automatically posted.
- Smart validation: uncertain fields flagged for quick human review.
- Contract intelligence: automatic detection of clauses and deadlines.
- Full audit trail for compliance.
How it works
The process in four steps.
Ingest
Documents arrive via email or upload.
Extract
AI parser extracts all relevant fields.
Validate
Checks for duplicates and mismatches.
Post
Posted to Exact/HubSpot. Originals in DMS.
Results & impact
Time saved, money saved, and lifetime value.
Time Saved
From 500 hours per month to 25 hours on review only.
Cost Savings
€285,000 per year in direct labor costs.
Accuracy
From 92% manual to 98% automatic — rises every month.
Scalability
From 5k to 50k docs per month, no problem.
Lifetime Value
Paid back in under 2 months. Continuous improvement.
Tech stack
The tools we used.
Want this for your business?
Book a free 30-minute call.
