Document Processing
Smart Invoice & Document Parser
Automatic extraction from invoices, contracts, and forms — plugged into Exact and HubSpot.
98%
OCR accuracy
-95%
Manual data entry
10k+
Docs per month
The problem
The pain the client was dealing with before we started.
- Admin team processed 10,000+ invoices per month manually.
- Each invoice took 3-5 minutes — at 10k docs = 500+ hours per month.
- Typos caused mismatches and hours of corrections.
- Paper and PDF contracts were barely searchable.
What we built
Built around their exact workflow, not an off-the-shelf product.
- AI document parser with 98% accuracy on NL/EN invoices and contracts.
- Direct integration with Exact Online: data is automatically posted.
- Smart validation: uncertain fields flagged for quick human review.
- Contract intelligence: automatic detection of clauses and deadlines.
- Full audit trail for compliance.
How it works
The process in four steps.
1
Ingest
Documents arrive via email or upload.
2
Extract
AI parser extracts all relevant fields.
3
Validate
Checks for duplicates and mismatches.
4
Post
Posted to Exact/HubSpot. Originals in DMS.
Results & impact
Time saved, money saved, and lifetime value.
Time Saved
From 500 hours per month to 25 hours on review only.
Cost Savings
€285,000 per year in direct labor costs.
Accuracy
From 92% manual to 98% automatic — rises every month.
Scalability
From 5k to 50k docs per month, no problem.
Lifetime Value
Paid back in under 2 months. Continuous improvement.
Tech stack
The tools we used.
Azure Form Recognizer
OpenAI GPT-4
Exact API
HubSpot API
Want this for your business?
Book a free 30-minute call.